Vendor Management Specialist

Be challenged and imagine with us

Are you passionate about fostering strong vendor relationships and ensuring seamless procurement processes? Join us as a Vendor Management Specialist and play a key role in managing and enhancing IT vendor relationships. Your expertise will contribute to our mission of delivering excellence in education and research through strategic vendor management, governance, and risk mitigation.

In this role you will:

• Ensure procurement activities comply with buying rules, financial delegations, and governance standards.
• Review vendor agreements to identify and mitigate risks, ensuring key contractual terms are understood and addressed.
• Negotiate contract renewals to secure value-driven outcomes, fostering positive relationships with vendors and seeking win-win solutions.
• Monitor and manage expenditures, ensuring they are appropriate, timely, and aligned with University policies.
• Maintain detailed records to ensure a clear audit trail for all vendor agreements and procurement activities.

This continuing position is full time and will be located at the Callaghan Campus (Awabakal land).

How will you inspire us?

You will have:

• Strong communication and negotiation skills, with a focus on building collaborative relationships with vendors.
• Methodical and detail-oriented approach, with an understanding of legalities and risk management in vendor contracts.
• Familiarity with procurement practices in a NSW government entity or a similar environment.

Why This Role?

This is your chance to bring your vendor management expertise to a dynamic environment, directly supporting the University’s success. You will have the opportunity to support the University’s digital transformation while driving improvements.

In addition, we offer:

• Competitive Salary: $99,655 to $112,112 plus 17% superannuation and is commensurate with skills and experience.
• Inclusive Culture: Enjoy a work environment that values diversity, equity, and inclusion, where all employees are encouraged to contribute and thrive.
• Health and Wellbeing: Access to a range of health and wellbeing programs, including on-campus fitness facilities and wellness initiatives designed to support your work-life balance.

For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here.  

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

Digital Technology Solutions (DTS) delivers cutting-edge, innovative and cost-effective digital solutions and services to the University’s staff and students to enable the delivery of excellence in education and research & innovation; and to support engagement with communities and partners. 

Your next steps

Important information before you apply:

• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this opportunity.
• A statement addressing the Essential Criteria listed in the attached Position Description.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages.

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to employment@newcastle.edu.au.

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

Contact Us

For specific position enquiries, please contact Trevor Schofield via email at trevor.schofield@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Wednesday 12 February, 2025 at 11.59pm AEDT

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  

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