Learning and Development Assistant

• Be part of a supportive and collaborative People Experience Team
• Contribute to meaningful learning and engagement initiatives
• Enjoy a dynamic role with a mix of administrative and event coordination responsibilities

Support learning, growth, and engagement at our university

Are you an organised and detail-oriented administrator with a passion for learning and development? Join our People Experience team and play a key role in supporting and coordinating the delivery of impactful training, onboarding, and engagement programs for staff.

The Role

As a Learning and Development Assistant, you will provide essential coordination and administrative support for Learning and Development (L&D) and People Experience programs. From organising venues and catering to managing course materials, onboarding new employees, and supporting staff events, your work will directly contribute to creating an engaging and supportive learning environment.

This includes but not limited to:

• Coordinating L&D programs – book venues, arrange catering, prepare materials, and manage participant communications.
• Supporting onboarding – ensuring new employees are included in onboarding activities, distributing welcome gifts, and tracking completion rates.
• Assisting with event management – helping organise staff engagement events such as the Annual Excellence Awards and Welcome Morning Teas.
• Providing administrative support – managing meeting coordination, financial processes, and training resources.
• Enhancing processes – identifying and implementing continuous improvements in L&D administration and systems.

What we’re looking for

• Strong administrative and organisational skills with great attention to detail.
• Experience in event coordination or training administration (preferred).
• Ability to manage multiple tasks and prioritise effectively.
• Strong communication skills and a customer-focused approach.
• Proficiency in Microsoft Office (Teams, Outlook, SharePoint) and familiarity with HR systems is a plus.

This continuing position is full time at a HEW 4 Higher Education Level located at Callaghan Campus.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

About the Unit

This role sits within the Human Resource Services (HRS) unit within the Resources Division. HRS provides a broad range of direct HR services across all areas of the University. This role works closely with other HR teams including Talent Acquisition, HR Advisory Support, HRIS, Employee Experience and Wellbeing, Health & Safety. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is pro-rated from $74,491p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include:

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
• A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.

1. Completion of a diploma level qualification with relevant work-related experience; completion of a post-trades certificate or advanced certificate and extensive relevant experience and on the job training; or an equivalent combination of relevant experience and/or education/Training.
2. High level administration and organisational skills, preferably gained within a Human Resources and/or Learning and Development team environment.
3. Demonstrated ability to multi-task, set priorities, solve problems, and work to meet competing deadlines whilst achieving organisational goals and providing excellent client service.
4. Previous experience in organizing and supporting internal Events
5. Proven ability to build and maintain relationships with key stakeholders, a commitment and ability to maintain confidentiality with high attention to detail.
6. Highly developed interpersonal skills including the ability to participate in a team environment, demonstrating clear communication and mutual respect.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Kate Grob via email Kate.Grob@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing Thursday 27th March 2025 at 11.59pm AEST

We are excited to be Looking Ahead with you!

#LI-KG1