Executive Assistant

Be challenged and imagine with us

As Executive Assistant, you will provide high-level administrative and executive support to the Executive Dean and Senior Manager of Central Coast Campuses. This role is key to ensuring the efficient operation of the Office of the Executive Dean and supporting the development and delivery of strategic projects.

In this role you will:

• Manage relevant calendars, incoming enquiries, and financial transactions.
• Make arrangements, prepare documentation, and provide support for virtual and in person meetings and events.
• Assist and organise catering and travel bookings as required.

This continuing position is full time and will be located at the Central Coast Campus (Darkinjung land).

How will you inspire us?

You will have:

• Proven high-level administration and executive support experience, with a commitment to customer service.
• Strong organisational skills with excellent attention to detail and the ability to work to competing deadlines.
• Demonstrated communication skills, and experience maintaining high levels of sensitivity and confidentiality.

What we offer

The remuneration for this position is from $77,858 to $90,316 + 17% superannuation and is commensurate with skills and experience. 

We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here.  

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

The Executive Dean – Central Coast Campuses has oversight of the operations and strategic developments occurring at the Central Coast campuses. The portfolio incorporates responsibility for campus coordination across the Ourimbah campus and Central Coast Clinical School located at Gosford Hospital. A third campus in Mann Street Gosford will commence teaching operations from 2026.

Your next steps

Important information before you apply:

• Please visit here for a guide on how to apply for a role.
• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this opportunity.
• A statement addressing the Essential Criteria listed below. Please address each point separately. (These may differ slightly from the Position Description, please only respond to the below in your application).

1. Completion of a degree without subsequent relevant work experience; or completion of an associate diploma and at least 2 years subsequent relevant work experience; or completion of an advanced certificate and extensive relevant experience; or an equivalent combination of relevant experience and/or education/training.
2. Demonstrated experience and commitment to working in a client focused manner and delivering exceptional customer service.
3. High level written and verbal communication skills, with significant experience in drafting correspondence, preparing reports and developing presentations for various audiences.
4. Highly developed organisational skills with the ability to prioritise multiple and competing priorities and manage stakeholder expectations, while maintaining attention to detail, in a busy, complex and rapidly changing professional environment.
5. Sound problem solving ability, including a demonstrated ability to manage and resolve issues in a prompt, efficient and professional manner.
6. Highly developed computer skills, including use of Microsoft Office suite and experience in using corporate systems such as financial administration and other software/databases.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages.

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to employment@newcastle.edu.au.

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

Contact Us

For specific position enquiries, please contact Michael Bowyer, Executive Dean of Central Coast Campus on (02) 4348 4119 or via email at michael.bowyer@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Monday 9 September 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  

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