Project Administrator

Be challenged and imagine with us

Are you highly organised and looking for an opportunity to contribute to impactful projects in the Pacific region? The University’s Pacific Engagement Program works collaboratively with Pacific partners to tackle environmental, social, and economic challenges, fostering equitable prosperity, social cohesion, and healthy communities.

As Project Administrator, you will play a key role in supporting strategic initiatives that strengthen capacity building for Pacific Island nations. You will provide essential administrative and project support to ensure smooth operations, manage engagement activities, and support partnerships that drive meaningful change across the region.

In this role you will:

• Provide administrative and project support to ensure the Pacific Engagement Team operates effectively and in compliance with University policies.
• Manage communication channels, coordinate in-country engagement activities, and support Pacific partnerships.
• Maintain and improve administrative processes, policies, and platforms to support research and engagement initiatives.
• Organise and service committees and working groups, including booking meetings, preparing agendas, and taking minutes.

This 2-year fixed term position is full time and will be located at the Callaghan Campus (Awabakal land).

How will you inspire us?

You will have:

• Exceptional organisational and administrative skills, with the ability to manage multiple priorities.
• Strong attention to detail and experience maintaining systems, coordinating logistics, and improving processes.
• Excellent communication and stakeholder engagement skills, including the ability to support partnerships with Pacific Island communities.

This role offers a unique opportunity to contribute to meaningful work supporting Pacific-led initiatives. As a critical part of the Pacific Engagement Team, you’ll play a key role in driving impactful change in the region.

What we offer

The remuneration for this position is from $77,858 to $90,316 plus 17% superannuation and is commensurate with skills and experience. 

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• 17% super and salary packaging.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

For more information on benefits and conditions, please follow this link.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

Your next steps

Important information before you apply:

• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this opportunity.
• A statement addressing the criteria listed below (these may differ slightly from the Position Description, please only respond to the criteria below in your application).

1. Completion of a degree without subsequent relevant work experience; or completion of an associate diploma and at least 2 years subsequent relevant work experience; or an equivalent combination of professional administrative experience and/or education/training
2. Well-developed communication and interpersonal skills, including the ability to deal effectively with staff from diverse backgrounds.
3. Demonstrated competence using Microsoft software applications, web-based platforms and databases.
4. Demonstrated problem-solving capability, including the ability to research information and seek out organisational assistance as required.
5. (Desirable – while not essential, this experience would be an asset) Experience working with Pacific Island communities, or familiarity with the Pacific Islands, including an understanding of cultural, social, and environmental priorities.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages.

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to employment@newcastle.edu.au.

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

Contact Us

For specific position enquiries, please contact Angela Page, Academic Pacific Program Lead on (02) 4921 6410 or via email at apage1@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Monday 17 March 2025 at 11.59pm AEDT

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  

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