Company Secretary - QUT Student Guild

The Role

QUT Student Guild is looking for an experienced, approachable Company Secretary to uphold best-practice governance, support our Board, and ensure the ongoing impact of our student-led not-for-profit organisation.

Working alongside a collaborative General Manager, you’ll support both the Student Guild Professional Staff (GPS) and the Student Representative Council (SRC), fostering a culture of teamwork and purpose within the organisation. You’ll be responsible for guiding our Board on governance, legal, and procedural matters, enabling the organisation to meet its strategic goals with transparency and precision. In this role you will facilitate efficient board operations, nurture clear and consistent communication, and closely partner with stakeholders to advance student rights, welfare, and advocacy.

This is a key role requiring a strong office presence, although Friday is a standard work-from-home day, with modern workplace flexibility applied across the organisation. 

Your Core Responsibilities

• Organising board and committee meetings, preparing agendas, distributing materials, and documenting minutes with attention to detail and compliance within not for profit standards.
• Taking ownership of the Board calendar, quality and compliance
• Maintaining secure and organised records, including minutes, policies, and statutory documents.
• Supporting the development, review, interpretation and documentation of governance policies, ensuring alignment with the Guild’s mission and regulatory standards.
• Serving as a key liaison between the Board and Management, assisting board members with enquiries and coordinating governance events, workshops, and training.
• Preparing reports and board papers, contributing insights for strategic discussions, policy review and continuous improvement.
• Engaging with students, university administration, and external partners to advocate for the Guild’s mission and foster positive relationships for students benefit.

About You

You are an experienced governance professional with a warm, personable approach to working with diverse groups. Ideally, you’ll have experience within the not-for-profit or education sector and bring:

• Proven experience in governance or board support roles
• An interest in student wellbeing
• Strong secretarial skills and a willingness to harness technology to enhance efficiency
• Exceptional organisation, communication, and record-keeping skills
• Discretion and integrity when handling confidential information
• The ability to engage effectively with a diverse range of stakeholders and a commitment to inclusivity and student advocacy

What Success Looks Like in This Role

With the guidance of a supportive General Manager, your success in this role will be marked by:

• Efficiently facilitated board meetings with timely, meaningful documentation
• Maintaining a high standard of record-keeping and governance compliance
• Creating engaging governance events that enhance board effectiveness
• Positive relationships with key stakeholders to further the Guild’s mission

QUT Student Guild

We exist to enhance wellbeing, advocate for student rights, and make the university experience the best it can be. Since 1966, QUT Guild has been a steadfast advocate and supporter for students at QUT. Our mission is to be the voice of change and provide unwavering support to our diverse student community. We’re here to make student life better.

The Guild champions QUT students by offering an Academic Advocacy Service, a Food Bank, providing funding to over 140 Clubs and Societies, and engaging in broader student welfare advocacy. We do this through operating several commercial services throughout the university as well as grant funding and the strong commitment of our dedicated student community.

Opportunities and Benefits

QUT Student Guild is committed to fostering a sustainable, supportive environment for our employees and students alike. You will join a dedicated team, who are passionate about making a positive impact for QUT students.

You will enjoy a 35 hour week, a stimulating and rewarding journey of growth, work from home Fridays, genuine flexible working conditions and 12% superannuation.

Applications

To apply, please use the link provided. All applications will be managed by our Talent Acquisition Partner, Susan Leon from Iris Consulting. Please expect a response within a maximum of 10 working days of your application.

We thank recruitment firms for their interest; however, we do not wish to be contacted by any agencies regarding this role, and unsolicited CVs will not be accepted. All enquiries are to be directed to Susan Leon please.

Be part of a legacy of support, advocacy, and meaningful impact for students at QUT – apply today!