Facilities Coordinator

• Opportunity to contribute to creating a high-standard work environment that promotes well-being and efficiency for all team members
• Work with some of Australia’s most iconic businesses
• Full-time permanent role based in Melbourne
• Attractive base salary + super + incentives + team member benefits

About the role

At Wesfarmers Corporate Office, we have an exciting opportunity for an experienced and proactive Facilities Coordinator to join our team. From managing daily operations to coordinating maintenance and fostering a safe, efficient workplace, you'll play a key role in creating a seamless experience for employees and visitors. If you're a proactive, detail-oriented, and thrive in a dynamic environment, this is your chance to step into an evolving and rewarding position.

What you’ll do

Reporting to the Office Manager, this role offers a diverse range of responsibilities to ensure efficient operation of the office. You'll be entrusted with a variety of tasks, including but not limited to:

Front Office

• Act as the first point of contact for team members and visitors, managing office inquiries and support needs.
• Oversee and manage the daily operations of the office, ensuring all areas of the office are maintained to a very high standard.
• Manage meeting room bookings, workspace allocation, catering, and office supplies within budget.
• Coordinate mail, couriers, and office security access cards.
• Ensure office amenities (coffee machine, dishwashers, printers, recycling, etc.) are maintained.

Facilities

• Liaise with building management, contractors, and procurement to manage office budgets, contracts, and compliance with health, safety, and operational standards.
• Oversee the implementation of office policies, equipment maintenance, and cleaning services.
• Coordinate office events, health & wellness activities, and new team member onboarding.
• Monitor fire, emergency, and medical equipment to ensure compliance and functionality.
• Handle ad hoc requests as needed to ensure smooth office operations.

What you’ll need

• Experience in office management, administration, or facilities in a fast-paced corporate environment
• Strong communication and interpersonal skills, with the ability to engage stakeholders at all levels 
• Highly organised with the ability to multitask, problem-solve, and work autonomously 
• Customer-service oriented, adaptable, and able to work well under pressure
• Detail-oriented with a proactive, improvement-focused mindset 
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)

About Wesfarmers

As one of Australia’s largest listed companies, we’re proud of our longstanding contribution to Australians. We continually reinvent ourselves and invest in the businesses we own and operate, including leading retailers like Bunnings, Kmart, Target, Officeworks and Priceline. We also have an online offering, including OnePass and the Group shared data asset. Our work doesn’t stop there, we operate in the industrials sector which supplies the nation with chemicals, energy and fertilisers, and industrial and safety products. And we participate in an integrated lithium joint venture, including the operation of a mine and concentrator and the development of a refinery.

Join the team at Corporate Office which provides support and advice across the Wesfarmers Group

The Corporate Office provides corporate services and support to the autonomous businesses within the Wesfarmers Group, enabling the achievement of Group objectives. It leads capital allocation and portfolio management for the Group and focuses on leveraging and enhancing the Group’s reputation to support attraction and retention of talent, securing investment opportunities and maintaining a low-cost capital. To do this, we need great people, working together and role modelling our values and ways of working.

Our culture

We’re results focused, but we’re a business that cares. Here we are less about titles and more about everyone playing a valuable role. We provide autonomy and space with freedom to operate, quickly learning from mistakes because we know they are part of the way forward. We’re curious, open minded, and collaborative. And although we’re thought leaders, we’re humble, and willing to share knowledge and learn from one another.

We know that diversity fosters greater innovation and better customer connection, so we strive to create an inclusive and diverse work environment.

Next steps

If this sounds like your next career move, then combine your cover letter and resume into one document and click on the ‘Apply’ button by Friday, 11 April 2025. Please note that we may commence interviewing of candidates prior to this closing date.

For brief enquiries please contact Human Resources on (08) 9327 4223.

We’re hiring the best and the brightest talent. Let’s start to explore the possibilities of achieving great things together.

For more information, visit our website at https://www.wesfarmers.com.au/