Administrative Officer

• Manage exciting projects, events, and initiatives that shape the next generation of educators
• Collaborate with an engaged team of academics and professional staff dedicated to excellence
• Permanent part time position 28 hours per week, flexible delivery

Support visionary leadership and drive initiatives in education

Are you a proactive and dynamic administrator who thrives in a fast-paced environment? Do you want to work alongside visionary leaders and contribute to shaping the future of education? Join our School of Education as an Administrative Officer (Executive Assistant & Projects) for the Head of School / Dean of Education and become a key part of a supportive and innovative team.

The Role

As the Administrative Officer, you’ll play a crucial role in ensuring the smooth and efficient functioning of the School Office by:

• Providing executive support to the Head of School and School Executive Committee, manage the Head of School’s diary, travel, correspondence, and approvals.
• Driving efficiency – implement systems and processes to streamline operations and relieve administrative pressure.
• Managing projects and events – support School initiatives, reviews, accreditations, and key events.
• Liaising with stakeholders – engage with academics, students, and external partners to support strategic goals.
• Handling administrative operations – process finance and procurement requests, coordinate meetings, and maintain compliance.

What you’ll bring

• A proactive, solutions-focused mindset with the ability to think outside the box.
• Confidence, professionalism, and strong emotional intelligence.
• Exceptional organisational and multitasking skills.
• Strong attention to detail and ability to manage competing priorities.
• Experience using Microsoft Office and corporate IT systems.
• A passion for working in a team that is dedicated to innovation and shaping future educators.

This continuing position is part time at a HEW 5 Higher Education Level located at Callaghan Campus.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

About the Unit  

The School of Education strives to contribute to the continued development of a just, fair and healthy society through both our research and teaching, addressing United Nations Sustainable Development Goals 3, 4 and 11. Further, we value strong relationships with local schools, government, accreditors and the Department of Education who provide invaluable practical experience for our initial teacher education students. We value add to our programs by embracing new technologies and employing the Quality Teaching Model to help develop confident and capable graduates.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is pro-rated from $80,972-$ 93,929 FTE p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.

1. A degree; or completion of an associate diploma and at least two years subsequent relevant work experience; or an equivalent combination of professional administration experience and education/training.
2. Demonstrated performance in a high-level administrative role in a dynamic and fast-paced customer service environment that incorporates the support of Executive staff. 
3. High level written, verbal and interpersonal skills and demonstrated ability to work with a range of stakeholders at different levels.
4. Demonstrated high-level of computer literacy, including the use of software applications such as the MS Office suite and corporate databases, with ability and willingness to embrace new technologies such as TeachLive teaching simulation technology.
5. Demonstrated experience, and ability to successfully manage competing demands and multiple projects, and effective problem-solving skills.
6. Demonstrated knowledge of workplace obligations to, and experience in leading and cultivating workplace practices and behaviours that promote, support and maintain a safe, healthy, equitable, diverse and respectful workplace, including responding appropriately to adverse accidents, incidents, behaviours, issues and reports. 

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Brie Valentisch, School Executive Officer on (02) 4921 7946 or via email Brie.Valentisch@newcasle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Wednesday 5th March 2025 at 11.59pm AEST

We are excited to be Looking Ahead with you!

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