Executive Assistant

• Support a dynamic executive leader in shaping the strategic direction of the College of Human and Social Futures
• Liaise with senior College leaders and stakeholders while contributing to strategic projects
• Apply your organisational excellence and attention to detail in supporting multiple priorities in a dynamic, complex environment.

Be challenged and imagine with us

The College of Human and Social Futures is seeking a proactive and highly experienced Executive Assistant to provide high-level support to the Pro Vice-Chancellor (PVC). This role is central in ensuring the smooth operation of the Office of the PVC, offering executive, administrative, and analytical assistance to support the College's strategic planning, decision-making, and daily operations. You will:

• Manage the PVC’s diary, correspondence, and meeting preparations, ensuring all materials are ready for engagements.
• Provide secretarial support for key meetings, including agenda setting, minute-taking, and tracking actions.
• Oversee the PVC’s domestic and international travel arrangements, financial management tasks (purchasing, tracking expenses), and the coordination of visiting delegations.
• Gather, research, and analyse data to produce timely reports that inform the College’s strategic planning.
• Liaise with senior leaders across the university to collate relevant information and insights
• Contribute to College projects and process improvement initiatives, ensuring the effective implementation of quality systems and procedures.
• Build and maintain relationships with key internal and external stakeholders to ensure seamless communication between the Office of the PVC and other university divisions.

This continuing position is full time at a HEW 6 Higher Education Level located at NUSpace, Newcastle City Campus.

About You:

You are highly organised, detail-oriented, and thrive in a fast-paced environment. With strong communication skills, you’re able to build effective relationships with stakeholders and manage multiple priorities with ease. You bring a collaborative approach, enjoy process improvement, and have the ability to handle sensitive information with discretion.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

About the Unit  

The College of Human and Social Futures is comprised of four schools—Newcastle Business School, School of Law and Justice, School of Education, and the School of Humanities, Creative Industries, and Social Sciences. The College has a proud tradition of excellence in teaching and research, with a strong focus on innovative learning, Work Integrated Learning (WIL), and extensive international engagement.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is pro-rated from $90,316 - $99,655 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.

1. A degree with subsequent relevant experience; or extensive experience and specialist expertise; or an equivalent combination of relevant experience and/or education / training.
2. Demonstrated ability and capacity to deliver outstanding professional support to senior staff in a large complex environment.
3. Proven track record to successfully manage a range of competing priorities, apply initiative and resolve complex issues.
4. Demonstrated organisational, administrative and committee skills, including attention to detail in a busy, complex and rapidly changing professional environment.
5. Outstanding communication and interpersonal skills, including the ability to maintain confidentiality and capacity to build effective relationships with internal / external stakeholders.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Tanille Elley, Operations Manager on (02) 4921 5494 or via email Tanille.Elley@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Sunday 6th October 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you