Gift Implementation Officer

Be challenged and imagine with us

As the Gift Implementation Officer, you will take ownership of the gift governance administration relating to donor-funded scholarships and prizes. You will engage with both internal and external stakeholders focusing on honouring donor intent, meeting legal and financial requirements, and achieving the strategic priorities of the University. 

In this role you will:

• Provide specialist subject matter expertise in relation to the administration and management of donor-funded scholarships and prizes.
• Undertake due diligence checks and identify potential concerns in relation to the University’s Risk Management Framework.
• Provide feedback and advice to internal and external stakeholders in relation to scholarship and prize conditions, with a view to maximising the likelihood of award.
• Identify opportunities to work with new or existing scholarship and prize donors to generate additional philanthropic income.

This fixed term position is until the end of 2027, is full time, and will be located at the Newcastle City Campus (Awabakal and Worimi land).

How will you inspire us?

You will have:

• Experience understanding policy, risk, compliance, or similar.
• Outstanding attention to detail and organisational skills.
• Exceptional written communication skills including the ability to prepare reports and papers.
• Ability to form professional relationships with a diverse range of stakeholders.

What we offer

The remuneration for this position is from $77,858 to $90,316 + 17% superannuation and is commensurate with skills and experience. 

We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here.  

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

The Office of Alumni and Philanthropy (OAP) sits within the Global Engagement and Partnerships Division and leads the implementation of the University of Newcastle’s Advancement Strategy. The practice of Advancement (alumni and philanthropic engagement) plays a key role in the delivery of Looking Ahead, the University of Newcastle Strategic Plan 2020-2025, and achieving its goals. The OAP is comprised of 5 teams, being Advancement Operations, Alumni Programs, Community Fundraising and Donor Relations, Executive Director and Campaign, and Philanthropy.

Your next steps

Important information before you apply:

• Please visit here for a guide on how to apply for a role.
• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this opportunity.
• A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).

1. Demonstrated ability to proactively make sound decisions within own sphere of responsibility, to provide timely and accurate advice to diverse stakeholders and to take accountability for delivering to meet business needs
2. Well-developed written and verbal communication skills, including experience collaborating and communicating across all levels of an organisation and with external stakeholders.
3. Sound administrative expertise, including the ability to use time and project management skills to manage competing priorities and projects in a dynamic environment. 
4. Experience in preparing and reviewing reports, maintaining data integrity and the ability to take responsibility for delivering on time, with a high attention to detail.
5. Demonstrated experience in taking ownership and driving innovation, continuous improvement and contributing to team success.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 4 pages.

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to employment@newcastle.edu.au.

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

Contact Us

For specific position enquiries, please contact Ethan Andrews, Gift Governance Officer on (02) 4921 8894 or via email Ethan.Andrews@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Monday 7 October 2024 at 11.59pm AEDT

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  

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