Senior Records Governance Advisor

• Play a key role in shaping and modernising the University’s records management strategy
• Drive innovative and continuous improvement in records management
• Leverage your records management skills in business process design, system administration, and advanced training delivery

Are you a records management expert with a passion for innovation and collaboration? We are seeking a Senior Records Governance Advisor to lead the implementation, management, and continuous improvement of the University’s records and information management system

About the Role

Working under broad direction, you will support the rollout, implementation, and management of systems and processes to achieve effective records and information management across the University. You will provide subject matter expertise, ensuring continuous improvement in records management through:

• Configuration, system administration, and advanced knowledge of document and records management systems
• Developing and delivering records management training for stakeholders.
• Supporting the implementation of the University’s records management program.
• Engaging with internal and external stakeholders, promoting best practices in records management
• Collaborating with business owners to ensure the University’s systems align with records and information management requirements.
• Fostering a collaborative and constructive team environment, cooperating and gaining trust and commitment from colleagues across the University.

This continuing position is full time at a HEW 7 Higher Education Level located at Callaghan Campus.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

About the Unit  

Records Governance Services (RGS), Governance and Assurance Services forms part of the Vice Chancellor’s Division. RGS is responsible for the oversight and implementation of the University’s records management program, including retention and destruction of University records, recordkeeping training, assessing recordkeeping functionality of new and existing recordkeeping, and administration of Content Manager (TRIM). 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is pro-rated from $103,641 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed below demonstrating your

1. Expertise in contemporary recordkeeping practices, with relevant qualifications and experience.
2. Excellent customer service and the ability to deal effectively with internal and external stakeholders
3. Experience with Content Manager (TRIM), RecordPoint, and other recordkeeping systems.
4. The ability to work both independently and as part of a team.
5. Experience in recordkeeping within the Higher Education Sector or the NSW public sector.
6. A solutions-focused approach with the ability to handle highly sensitive records and information.
7. Skills in leadership and demonstrated effective management of workplace relationships
8. Exceptional organisational skills, with the ability to prioritise tasks and meet deadlines

DESIRABLE

1.     Completion of RIMPA accredited courses in records and information management.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Nerida Lithgow, Manager, Records Governance Services on (02) 4925 0676 or via email Nerida.Lithgow@newcastle.edu.au.

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Monday 17th February 2025 at 11.59pm AEST

We are excited to be Looking Ahead with you

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