Executive Support Officer

Be challenged and imagine with us

As Executive Support Officer, you will provide high-level administrative and executive support to the Pro Vice-Chancellor Student Experience (PVCSE) and the Student Central Unit. This role is key to ensuring the efficient operation of the unit, and supporting the development and delivery of strategic projects.

In this role you will:

• Manage the diary, engagements, and day to day requirements for the PVCSE, including drafting correspondence, reports, and presentations.
• Prepare agendas, minutes, and actions arising, and coordinate the submission of reports.
• Work in collaboration with professional staff across Student Central to support projects and assist with the operational priorities.

This continuing position is full time and will be located at the Callaghan Campus (Awabakal and Worimi land).

How will you inspire us?

You will have:

• Proven high-level administration and executive support experience in a large, complex organisation.
• Strong organisational skills with excellent attention to detail and the ability to work to competing deadlines.
• Demonstrated effective communication skills, and experience maintaining high levels of sensitivity and confidentiality.

What we offer

The remuneration for this position is from $77,858 to $90,316 + 17% superannuation and is commensurate with skills and experience. 

We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here.  

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

Your next steps

Important information before you apply:

• Please visit here for a guide on how to apply for a role.
• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this opportunity.
• A statement addressing the Essential Criteria listed on the Position Description.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages.

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to employment@newcastle.edu.au.

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

Contact Us

For specific position enquiries, please contact Melanie Gibson, Project Communications and Strategy Officer on 4921 7979 or via email at melanie.j.gibson@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Thursday 3 October 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  

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