Administration Officer

• Contribute actively to process improvements
• Support strategic initiatives
• Gain access to ongoing professional development opportunities

Be challenged and imagine with us

We are currently seeking a meticulous and proactive Administration Officer to provide essential support to our procurement team. This role plays a crucial part in ensuring the smooth operation of procurement activities and driving continuous improvement initiatives.

Your responsibilities will include:

• Drafting/editing and formatting of procurement documents
• Liaising with internal stakeholders
• Assisting and responding to internal and external enquiries and communications
• Compliance verification of supplier submissions
• Extracting data for reporting and analysis
• Record Management
• Contributing to process improvement
• Maintaining and reporting on procurement statistics and risk management activities

This continuing position is full/part time at a HEW 4 Higher Education Level located at Callaghan Campus.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is pro-rated from $71,626 - $77,858 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed below

1. Proven experience as an administrative officer, procurement assistant, or similar role.
2. Demonstrated experience in document creation, formatting and templating.
3. Strong organisational skills with the ability to manage multiple tasks efficiently.
4. Highly developed communication and interpersonal skills in stakeholder engagement
5. Proficiency in MS Office suite, particularly in Word, Excel, and SharePoint.
6. Attention to detail and problem-solving abilities.

Desirable

1. Experience with Technology One Finance system or similar enterprise resourcing platform accounting system (e.g. SAP, Oracle).
2. Familiarity with procurement processes and document management.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Tamarin King, Associate Director, Strategic Procurement on (02) 40550961 or via email tamarin.king@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Thursday 8^th August 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you