Supply Chain Assistant

Tundra Technical Solutions has built a safe and open community of talented women to help advocate for those looking to get ahead in their science, technology, engineering, math, and data careers. As a LinkedIn Diversity Champion, Tundra is a staffing firm that provides equal opportunities, career advice, and mentorship in the workplace for those who apply and join our community! Apply now to be first in line for equitable contract and full-time opportunities with the world’s most recognizable brands in the STEM industries. We can’t wait to introduce you to our clients.

Job Description

The Supply Chain Assistant will perform various administrative tasks to support the Subcontract Management team. The position will undertake a variety of activities in the office ranging from coordinating, filing, tracking deliverables, uploading information into systems, expediting internal stakeholders.

Duties/Accountabilities

Supporting document development:

•   Origination of document numbers and management of documents

•   Consolidation and checking of reference documents

•   Document formatting

Deliverable tracking:

•   Maintaining project management tools such as dashboards and schedules

•   Expediting deliverables

Other administrative tasks:

•   Expedite deliverables to ensure on time receipt of deliverables

•   Maintain various registers and as per project specific instructions

•   Ensure deliverables and inputs from all stakeholders

•   Other duties as needed

Position Specifications

•   Experience in a project environment on capital projects

•   Extensive administrative skill and experience in tracking milestones, deliverables, issues and action items

•   Strong customer service and diplomacy skills

•   Demonstrated ability to multi-task, prioritize work and to problem solve in an inclusive manner with internal colleagues and external parties

•   Excellent oral and written communication and presentation skills

•   Excellent organizational administrative ability

•   Microsoft Office suite (Word/Excel/PowerPoint) particularly:

•   Advanced Excel (vlookup, pivot table formulas, graphical data representation, and dashboards)

•   Intermediate Word (Formatting and templates)

•   Ability to work effectively with limited direction and function as a key team member

•   Ability to fit into a team environment and personal skills to compliment teamwork development

•   Knowledge and experience with materials management, expediting, quality surveillance and logistics

Education and Experience

•   A minimum of 2 years’ experience in a project environment, preferably in the shipbuilding industry

•   Ship building experience is an asset

•   Project coordinator experience is an asset

•   An understanding of project scheduling (MS Projects/P6) is an asset.

Thank you for taking the time to consider working with Tundra and our clients. We are dedicated to offering the best recruitment experience by using equitable practices and considering all applicants, regardless of gender. Please note, only qualified candidates eligible to work in Canada or the US will be contacted by our recruiters. Stay up to date on new roles before they hit the market by registering to our STEM Talent Community.