Executive Assistant

About Ruah

Ruah is a leading values-driven employer in Western Australia’s community services sector. Our staff go boldly, not just supporting people in need, but working to end homelessness, end domestic violence and create opportunities for people struggling with poverty and mental health challenges.

Our professional team of operational and corporate services staff is backed by one of WA’s biggest Peer support workforces. Our staff reflect our commitment to diversity and inclusion, where difference is valued, celebrated and embraced.

By choosing to work with us, you are helping transform the lives of vulnerable and disadvantaged people in our community.

About the Role

This position is responsible for being the personal assistant support to the CEO and executive assistant support to the Executive Team. 

This position will work closely with the Company Secretary role for the purpose of covering annual leave, role development and diversification.

This is a permanent position that is available on a full time basis. The successful candidate will be working week days between Monday and Friday between the hours of 8am and 5pm.

The role will entail the below duties:

• Ensuring smooth functioning of the CEO and Executive’s office and support their day-to-day activities and manage multiple tasks and priorities simultaneously.
• Diary and calendar management for the CEO.
• Organising all Executive and Senior Leadership related meetings and ensure necessary papers are sent out in time and requirements for the meetings are attended to, including On-Call.
• Assisting with organisation-wide events/meetings, including RSVP’s and practical set up as required and directed by the CEO.
• Taking minutes for meetings as determined by the CEO.
• Performing bookkeeping tasks such as credit card reconciliation and invoice approvals, whilst adhering to the delegation of authority.
• Managing correspondence and prepare letters as directed by the CEO.
• Update various email distribution lists for the Executive or Senior Leadership groups.
• Organising travel arrangements for all staff such as flights, car hire, and accommodation and ensure that appropriate approvals are obtained.
• Managing accounts for Zoom, Convene, and or other organisation-wide programs as directed by the CEO/Executive team.

Required compliance documents:

• Current drivers’ license.
• National Police Clearance Certificate within the last 12 months.

What we’re looking for

As well as the above documentation, we will be looking for:

• Demonstrated capability to manage multiple calendars and service simultaneous requests from an Executive Team.
• Excellent customer service skills including interpersonal, written and verbal communication.
• Experience in leading and managing a team and working collaboratively with others.  
• Advanced computer skills, particularly in the Microsoft Office Suite.
• Well-developed organisational skills including the ability to manage time effectively, prioritise workload, meet deadlines and work autonomously. 

The following skills are considered desirable: 

• Willingness and ability to work within and contribute to the vision, mission, core values and the three guiding principles of the organisation.
• Experience working within a community services organisation, including interactions with clients and community members who may be affected by family and domestic violence.
• Knowledge and understanding of diversity, gender and social inclusion, particularly Aboriginal culture. 
• Completion of high school or TAFE Certificate III in Business Administration and/or experience as a business administrator. 

What do we offer?

• An opportunity to work in an important role alongside a passionate and highly skilled Executive and Senior Leadership Team.
• A competitive salary commensurate with experience for a privileged and trusted role.
• 5 weeks annual leave with 17.5% leave loading.
• 16 weeks paid parental leave, with flex to take at 32 weeks half-pay (uniquely, new staff can access 4 weeks paid parental leave after just 6 months’ service).
• Incredibly valuable Salary Packaging with:
• up to $15,900 core packaging
• plus additional $2,650 in entertainment packaging benefits for travel, accommodation, meals, entertainment, parking and more!
• options to use an Everyday Purchase card to make things simple.
• A digitally-powered team and business that enables hybrid work flexibility.
• Free, independent and confidential access for you and your family to EAP.
• Free Ruah-paid Journey Cover (insurance for when you're getting to and from work).
• Opportunities to be active in the Ruah Community such as participating in a wide range of working groups, joining us at Pride events, being a part of a range of cultural events to promote and support reconciliation and much much more!

How to apply 

We’d love to hear from you!

Please click apply, create your LiveHire profile, and submit your current CV along with a cover letter of no more than two pages, helping us understand your fit for this role.

Closing date for applications: Friday 17th January 2025.

Ruah may extend the application period if required.

For further information please contact the People and Culture team at peopleculture@ruah.org.au.

We are building a workplace where difference is embraced and encouraged - and to do this, we need people on our team who are representative of the clients we work with, who are passionate about change and courageous enough to stand up for what is right.  Everyone is welcome. Everyone belongs. 

We are committed to protecting children and young people from harm. All applicants will undergo an extensive screening process prior to appointment.