Job no: 3332
Category: Administrative, Onsite
A P&G Administrative Assistant will be responsible for:
- Supports managers and employees through a variety of tasks related to organization and communication
- Responsible for confidential and time-sensitive material.
- Familiar with a variety of the field's concepts, practices, and procedures.
- Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
- Answer and direct phone calls
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Take dictation.
- Research and create important presentations and develop processes.
- Generate reports.
- Handle multiple projects.
- Prepare and monitor invoices.• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Must haves:
- Budget management, event planning, calendar management, expense management, meeting scheduling, Microsoft applications, travel management.
- Proactive priority management, collaboration across Brand Operations, good at engaging with suppliers.
- Able to collaborate with a large business team, Budget Management, Calendar Management, Discretion, Expense Management, Meeting Management, Microsoft Applications, Travel Management
- Experience with P&G and P&G systems/culture is preferred
P&G’s freelancer opportunities are for project-based or other short-term engagements that require specialized skills. Successful candidates for freelancer opportunities will not be considered employees of The Procter & Gamble Company or any of its subsidiaries nor will candidates be eligible for employment benefits. Candidates looking for regular full-time employment opportunities should begin their search here: pgcareers.com.
- Published on 16 Jul 2024, 4:35 PM