Ringa Āwhina |Executive Assistant (Casual), Hana-Rawhiti Maipi-Clarke MP

Mō te tūnga | About the role

An Executive Assistant (EA) is the rock of any high performing leader, and this unique position takes this vital support role to a whole new level. Working for Hana-Rawhiti Maipi-Clarke, MP, we are looking for te Ringa Āwhina (literally, ‘helping hand’) who is experienced in multi-tasking and navigating complex environments. Typically speaking, EA tasks are wide and varied. Based in the Parliamentary precinct in Wellington. Whilst the role is a casual one, we anticipate the hours may range up to approximately 20 hours per week.

Joining the team will see you being a committed part of Hana-Rawhiti Maipi-Clarke’s team who are based in Parliament. The ability to build strong and trusted relationships is key to being successful in this role. 

Tō kete | What you will bring to the role

You will be well-known for your agility, initiative and attention to detail in responding to competing priorities. Things are often changeable here so an appreciation for the environment and the ability to be calm, proactive and flexible will see you well-placed to thrive. You will be able to uphold a high level of confidentiality on any matter with discretion and an earnest presence of mind.

In your application, please clearly outline how you have worked to achieve the above.

It goes without saying that you’ll have highly developed administrative capability, with the ability to work proficiently across the MS Office suite to be able to create, populate and manage databases, maintain files and uphold process and other systems as required.

As an employee of Parliamentary Service, you will be politically impartial in performing your role.

Ngā haepapa | Responsibilities

• Ensure the Member knows where they need to be, and when, through the organisation and coordination of the Member’s diary, and ensure the Member is in possession of the required materials for meetings, which may include Select Committee papers and House Box
• Liaise with the Member’s in Parliament office staff around management of the Member’s diary and itineraries
• Ensure the Member is always well briefed for each engagement in the diary
• Triage and assess requests for the Member, and present these where required for the Member’s consideration 
• Respond to correspondence and emails, and escalate correspondence where required
• Coordinate administrative activities in the Member’s office including those for meetings, functions and events; including collating invitations, arranging facilities and catering 
• Prepare and circulate agenda, attending as required, taking minutes and following up on actions which arise from meetings 
• Support the member to organise their travel as required
• Provide support for finance processes (such as budgeting, tracking, and P-card processes)

He aha te pai o te mahi ki Te Ratonga Whare Pāremata? | Why work for Parliamentary Service?

• We are proud of our He Ao Takitaki (Te Ao Māori strategy); we offer karakia, waiata, reo Māori opportunities and other staff networks
• Our core values are at the heart of how we work: Integrity, Manaakitanga, Accountability, Whanaungatanga and Empowerment

The pay band for the role starts at $71,460 per annum pro rata based on hours worked and appointments will be based on skills and experience. All employees who work for MPs are employed on an ‘events based’ agreement, with your employment linked to your MP.

If you want to work in a role and environment unlike any other: one that is hugely rewarding and exciting with the chance to make a difference, please apply now.

Applications close midnight Sunday 9 March 2025.

If you have any questions, please contact Fredwyn.kisona@parliament.govt.nz  

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process. 

The Parliamentary Service and the Office of the Clerk appoint on merit and are committed to diversity and inclusion and good employer principles. We welcome applicants from all walks of life and value the experience that your point of difference brings.