Executive Assistant

Executive Assistant

• Based at our new office in North Sydney
• 12-month max term contract
• C-Suite support

Pacific National (PN) is the largest private provider of diversified rail freight services in Australia. At Pacific National, we take great pride in delivering our best every day and have a relentless focus on customer service and place safety above all else.

An opportunity has presented itself for an Executive Assistant to join our team. As an Executive Assistant, you'll provide key support to our C-suite team within the organisation. This 12-month contract role is based in our modern North Sydney office, offering variety and impact every day.

Key responsibilities will include:

• Manage executive calendars, inboxes, system approvals, and coordinate travel arrangements.
• Help track project deadlines and assist with special initiatives.
• Prepare agendas, documents, and take minutes for meetings; organise team activities and events.
• Draft and edit presentations, correspondence, and executive documents.
• Raise purchase orders, process invoices and expenses, and support general office administration.

What we’re looking for:

• 3+ years of experience supporting executive leadership teams.
• Excellent organisational and communication skills.
• High level of discretion and confidentiality.
• ·Proficiency with Microsoft Office; experience with PeopleSoft, DocuSign and SAP Concur is a plus.

What we offer:

At Pacific National we value diversity, inclusion, and the contribution of each team member. Our values underpin our commitment to create an inclusive culture where everyone is accepted and valued for who they are, enabling everyone to bring their authentic selves to work.

• Industry leading programs focussed on your growth and career development
• Paid parental leave up to 14 weeks, with superannuation – after only 6 months service
• Flexible working options – discuss what suits you at your interview
• A focus on your mental health and wellbeing through our PeerConnect program
• Discounted fitness and wellbeing benefits with membership to WhereFit, our wellbeing benefits partner

We are seeking applicants who share our values: Make it simple, Share More, Kindness, Gratitude, Curiosity, and Own it. These values help us achieve strong connections with everyone we work with and play an important part in motivating us all to do our best work.

We are proud to be a WORK180 Endorsed Employer for women, and you can visit our Work180 page Pacific National | WORK180 Endorsed Employer to find out more including a list of all of our benefits and policies. 

What our employees say about working at Pacific National:

Pacific National’s Women Connect Series 2023 was a fantastic event, beyond networking it gives women confidence in the workplace.

Do you need reasonable adjustments during the recruitment process?

If you need an adjustment in the recruitment process, please outline at the time of your application.

Closing date

Applications close on the 30^th of September 2024

Next steps

Are you ready to be part of our future? Click ‘Apply’ and take the first step today!

To find out more about Pacific National, our benefits and opportunities we offer, visit our careers page: www.pacificnational.com.au/careers        

Acknowledgement of Country

We acknowledge the Traditional Custodians of​ the land on which we work, live and rail.​ We pay respect to Elders past, present, and future and to the​ continuation of cultural, spiritual, and educational practices​ of all Aboriginal and Torres Strait Islander peoples.