Administration Supervisor and Scheduler

We are oOh!media (pronounced “oh!” media). 

oOh!media is the #1 Out of Home company in Australia and New Zealand.  

We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.  

We are oOh!media, and we are unmissable. 

Join us:  

We’re a team driven by creativity, innovation, and a sense of community. We show up every day ready to be bold, brave, and push the boundaries of Out of Home advertising. You’ll work alongside a group of talented individuals across Australia and New Zealand, all of whom are dedicated to raising the bar. If you’re ready to realise your potential and make an impact, join us. 

About the opportunity :

Based in our Noble Park office, as the Administration Supervisor and Scheduler, you will be playing a critical role with the oOh!media, Commercial and Operations function.

In this position, you will be responsible for scheduling work to the Victorian Field Operations team and ensuring daily work requirements are met. This role is responsible for two Operations Coordinators. You will be collaborating with Team Leaders, Operations Coordinators, and Leading Hands to ensure resourcing is maximized and efficiencies are achieved.

Relevant computer skills will mirror your experience with competent knowledge using MS Office products, especially Excel – pivot tables, VLOOKUP’s and Macros. Experience in accounts payable, tracking of expenses, and the ability to generate insightful and actionable data is recommended.

Skills and responsibilities: 

• Coordinate workforce planning, scheduling, and administration to support VIC Field Operations.
• Excellent written, verbal communication and organisational skills.
• Strong attention to detail
• Manage PO commitments & cost accruals
• Maintain all cost commitments, including third-party costs
•  Prepare reports for management, providing actionable solutions for process improvements and productivity optimisations.
• Experience in meeting targets within an operational or service environment

Our benefits and perks: 

• Competitive salary package 
• A positive, supportive workplace culture 
• Professional growth and development opportunities 

If you’re curious, ready for a unique challenge, and want to make a real impact, we want to hear from you! 

At oOh!, we celebrate diversity and strive for an inclusive environment. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and refugees. 

Applicants must be Australian citizens or hold permanent residency. Successful completion of drug and alcohol testing, reference checks, and a valid driver’s licence check are required for this role