Senior AdminHybrid

Title: Senior Admin

Location: Boston, MA

Duration: 6 months contract

NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it’s about each person bringing skills and passion to a challenging and constantly evolving game.

WHAT YOU WILL WORK ON

• Complex Calendar Management: Proactively manages the leader's calendar in a timely and accurate manner. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context.
• Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees.
• Communications: Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
• Travel: Obtain trip approvals, book domestic and international business travel; secure visas, maintain travel profiles
• Expenses: Track and submit expense reports, reinforce Policy w/team members
• On/Off boarding: Help ensure successful on/off boarding of team members; may include equipment procurement and supply management, space planning, scheduling meetings, assisting with communications and/or helping the leader to remember his/her action items.
• Presentations: Produce and/or edit high quality PowerPoint or Keynote presentations
• Organization Chart Management: Handle the creation and maintenance of organizational charts as needed
• Budget Tracking: may assist leader with tracking of expenses
• Support team plans, projects, activations or other deliverables as needed
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exists

WHAT YOU BRING

Key Capabilities:

• Strong written and verbal communication skills; ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence
• Organize, prioritize and appropriately handle highly confidential and sensitive information Proficiency using required software as well as internal Nike systems
• Be a connector - take initiative and seek connection on behalf of other people to solve problems and answer questions
• Ability to occasionally work outside of core business hours
• Familiarity with Microsoft Suite, Slack, Box, and Concur preferred

Experience Required:

• High school diploma or equivalent required
• Minimum of 3 years of administrative work experience required