Approvals Coordinator

Help shape the future at Melbourne Airport! Support the Master Airport Planning Team in this newly created role where you will showcase your administrative and stakeholder management skills.

Melbourne Airport welcomes over 33 million passengers annually, creating tens of thousands of jobs while serving as a critical gateway for Australia. As we embark on a significant expansion, including the construction of a third runway, we are searching for a motivated and proactive Approvals Coordinator.

As a key member of our Master Airport Planning Team the Approvals Coordinator will provide administrative and project management support for master planning team activities relating to Melbourne Airport’s Third Runway approval conditions (Noise Sharing Plan), Eastern Extension Project, in addition to other master plans around the airport precinct.

Discover how Melbourne Airport is thinking big with exciting projects like the third Runway, state-of-the-art terminals, and thriving business park developments —watch our video to see the future take flight: https://youtu.be/Sjn21l0hz1Q

Key responsibilities:

The role's duties and accountabilities include, but are not limited to:

• Ensure governance is in place to confirm key cost control activities are undertaken where required. 
• Ensure governance is in place to confirm that cash flow forecasts are accurate and align with schedule. 
• Liaise with internal stakeholders and external cost consultants to support the development of accurate project budgets. 
• Provide program schedule, cost and cash flow data for compilation into monthly reporting and other ad hoc schedule and cost reports as required by the business. 
• Provide meeting collateral for regular internal APAM meetings and external meetings as required 
• Effectively manage MDP schedules with close liaison with the PMO where required.
• Support approvals/planning teams to manage and deliver the M3R and MAR Major Development Plans.
• Conduct regular reviews with key stakeholders to ensure the integrity of schedules.
• Support the project teams to meet planned schedule milestones as well as timely completion of key compliance
• Participate in project risk reviews to ensure schedule risks are identified, assessed and provisioned within project schedules where appropriate

The successful candidate will have:

We’re looking for a versatile and proactive professional who thrives in fast-paced environments. To excel in this role, you’ll need:

• Strong scheduling and cost management skills.  
• Strong meeting management skills (agenda, minutes, actions tracking, etc) 
• Stakeholder management and strong communication skills  
• Proficient in the use of MS Office suite (especially MS Project)
• Experience in Project Controls of large Infrastructure programs will be highly regarded. 
• A proven track-record of effective project controls on a major project or program. 
• Approvals and business knowledge with emphasis in building and civil infrastructure. 
• Experience in planning and/or environmental approvals 
• A Self-starter and can-do attitude.

We understand that not everyone will feel they meet all of these 100%. However, if you feel you have the attitude and aptitude to grow within our team, we invite you to apply and have a conversation with us about this position.

About the Company:

Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming Australia's favourite Airport destination. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.

APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.

Culture and Values:

By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.

Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.

Benefits:

• Free access to Higher State, our state-of-the-art Fitness Club & Wellness Hub at Novotel & ibis Styles Airport hotel.
• Airport car parking 24 hours/365 days a year for both business and personal use
• Hybrid flexible working arrangements
• Airport Holiday, an additional day of leave
• Wellness Day, a further additional day of leave
• Discounted onsite childcare at Creative Garden Early Learning
• Mental health and well-being initiatives, including Employee Assistance Program (EAP)
• Long-term career and professional development opportunities
• Active social culture and participation in a range of social impact days and activities
• Signature Experiences including an airfield family day, and kids’ footy day 
• Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)

APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative.

APAC provides equal opportunity and advancement in employment regardless of gender, age, sexual orientation, race, ethnicity, cultural background, caring responsibilities, disability or socioeconomic background. We encourage applications from candidates of all backgrounds who share our workplace values of Being You, Thinking Big, Owning It and Working Together.