Project Administrator

Kapitol Group is one of Australia’s fastest-growing construction companies, transforming the industry through innovation, technology, and a commitment to excellence. We’re driven by our core values—Supportive, Authentic, Inspirational, Driven, and Customer-Centric—and we’re looking for a talented Project Administrator to join our high-performing team based in West Footscray.  

Why Kapitol Group: 

• Career Growth: Advance your skills with leadership and professional development programs. 
• Innovative Work: Be part of industry-leading projects powered by cutting-edge technology. 
• Well-Being Focus: Enjoy a safe, sustainable, and flexible working environment.  
• Recognition & Impact: Contribute to award-winning projects that make a difference. 
• Inclusive work place: We are recognised by the Diversity Council of Australia as an Inclusive Employer 2024-25. 

What You’ll Do: 

• Prepare, organise, and maintain project documentation, including contracts, permits, and reports.  
• Liaise with contractors, suppliers and internal teams to ensure smooth project execution.  
• Process invoices, purchase orders, and manage expense records and support the preparation of financial documentation.  
• Ensure all project activities comply with company policies, industry standards, and legal requirements. 
• Act as the first point of contact for all project-related inquiries. 

Who You Are: 

• Ideally you will hold a Certificate III in Business Administration or a related field. 
• Previous experience as a Project Administrator or in a similar role, preferably within the construction industry. 
• Exceptional organisational and multitasking skills. 
• Ability to provide exceptional customer service to internal and external stakeholders. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management software.  
• Ability to work collaboratively in a team environment. 

What’s In It for You? 

• Enjoy a balanced 5-day work week and flexible working environment. 
• Benefit from unparalleled training programs, fast-tracked career growth, exposure to projects across a variety of sectors.  
• Access exclusive perks such as free health assessments and paid parental leave for both primary and secondary care givers.  
• Join an organisation that believes in breaking down silos and fostering open, dynamic internal communications. 

Kapitol value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We are recognised by the Diversity Council of Australia as an Inclusive Employer 2024-25. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, life stages, cultures, faiths, sexual orientation, and genders.