Bid Coordinator

Ready to build a better future with us?

At Kapitol Group, we pride ourselves on being Victoria's second largest privately owned construction company.

Our vision is to continuously improve the construction industry by setting new standards for quality, safety, culture and work-life balance.

We’re a team of high performing professionals obsessed with innovation and excellence in construction. Our work spans the commercial, education, industrial, and residential sectors.

We currently have an opportunity for an experienced and proactive Bid Coordinator to work as a part of our New Business team. Reporting to the Senior Bid Manager, this role will focus on producing high quality, consistent submissions that maximise the potential for Kapitol Group securing new work. 

What you’ll do:

• End-to-end bid coordination to ensure high quality and timely submissions which stand out from competition
• Use your refined Graphic Design skills to ensure professional, high-quality graphics and formatting within our submissions
• Analyse tender requirements and produce appropriate schedules and plans
• Coordinate attendees and participate in bid kick-off meetings including creating action registers
• Oversee contributors/SMEs to tenders, ensuring their understanding of requirements and on time delivery
• Provide administrative support to Bid Managers and the Senior Bid Manager
• Cultivate strong professional relationships with stakeholders internally and externally
• Liaise with Marketing as required to ensure brand consistency
• Maintain the team’s files in our document management system for ease of finding information.

About you:

• Previous experience in a Bid Coordination role, ideally in construction or a related industry
• Advanced graphic design capability and proficiency with InDesign (desirable)
• Sound understanding of the end to end tender, RFQ and ECI process
• Able to context switch, work on multiple projects at any one given time and handle competing priorities
• Refined attention to detail, proofreading and formatting skills
• Work well autonomously and within a team committed to organisational success
• Highly motivated with a positive, can do attitude
• Strong planning, program, and stakeholder management skills
• Advanced collaboration, interpersonal, communication, and client-focused skills

How you’ll benefit:

• Investment in training with the aim to have the best trained workforce in the industry
• Free health assessments for all staff
• Paid parental leave for both primary and secondary care givers 
• Fast-tracked career development opportunities and support through mentoring, workshops and retreats
• Industry-leading internal communication channels to break down silos across sites, allowing staff to share ideas, lessons learnt and other resources.

Kapitol value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, life stages, cultures, faiths, sexual orientation, and genders.

Find out more about Kapitol Group on our website (kapitolgroup.com.au) – and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role. Kapitol will not be held responsible for any associated fees from recruitment agencies resulting from unsolicited introductions.