Executive Assistant / Talent Coordinator

Are you someone who thrives in a dynamic environment, loves balancing executive support with talent coordination, and is ready to make a real impact in a growing company? If so, HPX Group wants to hear from you!

About Us

At HPX Group, we are driven by a bold vision and an unwavering commitment to our people. We believe that attracting and retaining the best talent in the industry is critical to our continued success. Our fast-paced, high-growth environment is built on innovation and collaboration, where we push boundaries and create exceptional experiences for both clients and employees.

We are a growing professional services business, specialising in solving complex client problems and working with clients and advisers to build long-term relationships. We have built a high-growth, people-centric business that maximises our PX and believe this delivers the best CX. We foster a vibrant culture, putting our people at the forefront of everything we do.

Put simply, we have created a work environment based on respect, trust, development, collaboration and innovation. This allows our people to grow and be the best version of themselves. In turn, this enables our people to do their best work, which ultimately makes our clients happy. This is a win-win-win.

We put our people’s experience at the centre of everything we do.

What You’ll Be Doing

This is a newly created and exciting dual role, where you’ll split your time between providing high-level executive support to our Chief People Officer and assisting our Talent team with day-to-day recruitment operations. Your contribution to coordinating the hiring process and helping us secure top talent will be a key driver of HPX Group’s future growth.

This is a role for someone who thrives on juggling multiple priorities and who understands the essential impact that recruiting top talent has on the success of our people-centric business.

Key Responsibilities:

• Executive Support - Manage the workflow of our CPO, including scheduling meetings, managing emails, preparing presentations, and driving key leadership projects forward.
• Talent Coordination – Partner with our Talent team to coordinate the recruitment process, schedule interviews, draft offer documentation, and ensure a smooth onboarding experience for new hires. Your work will ensure we consistently attract and secure the brightest minds in the industry.
• Project Management – Play a key role in executing talent-related projects and optimising our Recruitment Management System.
• Collaboration – Be a trusted partner to our leadership team, working closely with internal stakeholders across multiple departments.

Why You’ll Love This Role 

• Diverse & Impactful Work – You’ll get to work closely with senior leadership while also being deeply involved in driving recruitment operations that are vital to our company’s success.
• Fast-Paced & Dynamic – You’ll thrive in our energetic, fast-moving environment where no two days are the same.
• Career Growth – This is a unique opportunity to build your career in both Executive Assistance and Talent Coordination, opening doors for future growth.
• Talent as a Key Driver – You’ll have the chance to shape our recruitment efforts, ensuring we continue to hire the top talent that drives our business forward.
• Culture of Innovation – At HPX Group, we believe in pushing boundaries, innovating at every turn, and cultivating a supportive environment where your ideas can flourish.
• Mentorship in a supportive environment – With access to quality work and professional development opportunities.
• Being a part of a fun, collaborative & high-performing team – with regular social events, training days and team retreats.
• Additional Annual Leave – An extra week’s leave, as part of our employee personal development program and a full-day birthday leave. 

What We’re Looking For

• Previous experience as an Executive Assistant, Talent Coordinator, or similar role is essential. Experience within legal or professional services industries is a plus!
• A Degree or Tertiary Qualification in Human Resources or a related field is advantageous but not required.
• Exceptional organisation, communication, and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Experience with Recruitment Management Systems would be ideal (however is not essential).
• A proactive, detail-oriented professional who thrives in a fast-paced environment. You understand the importance of hiring the best talent and are driven by the impact this has on a company’s growth and success.

Ready to Make an Impact?

If you're ready to bring your skills, passion, and energy to a role where you can grow and help us attract the best talent in the industry, we want to meet you! Apply now and become part of HPX Group’s exciting journey.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact Talent@hpxgroup.com.au for more information.

For more details on HPX Group, visit HPX Group website or follow us on LinkedIn.

Accessibility and Inclusion

At HPX Group, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender, gender identity, sexual orientation, age, ability, cultural backgrounds, and family and caring arrangements.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application, please contact us at talent@hpxgroup.com.au.

Agency Submissions

HPX Group does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute as an introduction to the firm and HPX Group will not be liable for a fee.

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