Executive Assistant - Litigation

About us

Hamilton Locke, Australia’s fastest growing law firm, is evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service, and finding creative solutions to deliver smart advice.

We have offices in Sydney, Melbourne, Brisbane, Perth, Newcastle and Auckland, with our clients located across Australia, New Zealand and Internationally.

We have built a people-centric business from day one, bringing together top talent from across the globe. We are driven by maximising the ‘people experience’ – PX and creating a vibrant culture. We believe a strong PX drives the best possible ‘client experience’ – CX and therefore we strive to create a work environment focused on learning, teamwork and collaboration, underpinned by a values-based leadership model.

The role

We are looking for an experienced Legal Executive Assistant who will play a pivotal role in supporting our Head of Litigation/Co-Head of Sydney Office and the broader litigation practice group, fostering a trusted partnership built on discretion and professionalism.

It is ideal for someone who is dependable, highly organised, and proactive, with a positive attitude and a drive to make meaningful contributions.

This full-time position in our Sydney office will allow you to utilise your superior interpersonal and communication skills, excellent administration and organisational abilities, and play an integral part in our growth and overall success.

Key Responsibilities

• Manage complex calendars and email correspondence, scheduling internal and external meetings and coordinating travel arrangements.
• Prepare agendas, draft documents and communications, sharing thoughtful suggestions to enhance processes and managing tasks, always checking with the Head of Litigation before implementing solutions.
• Schedule and organise strategic meetings related to committees such as the Risk Committee, Sydney office, Executive Committee, Litigation group, and National Litigation team, and preparation of meeting minutes and follow-up actions.
• Accurately maintain client and matter records and databases.
• Create and deliver reports by analysing data, highlighting key insights, and identifying potential concerns to support informed decision-making.
• Provide comprehensive billing and expense support, overseeing financial matters and managing administrative tasks to maintain the smooth management of the practice groups.
• Take ownership of administrative duties, such as photocopying, scanning, and printing, transcription of dictation and contribute to a collaborative team environment where everyone works together to achieve goals.

We’re looking for someone:

• With 3+ years’ experience within an Executive Assistant or Operations position, ideally within a professional services environment.
• With Intermediate to advanced Microsoft Office Suite skills.
• Who thrives in a team environment, is approachable and values collaboration.
• Who is organised, detail-oriented, and skilled at managing multiple priorities.
• Who communicates effectively and approaches tasks with a positive, proactive attitude.
• Who is self-motivated, independent, and forward-thinking in their approach.
• Who enjoys challenges and strives to contribute meaningfully to the success of the team.
• Who is an Australian Citizen or permanent resident.

What’s in it for you

• Opportunity for learning and development and internal career progression
• Be mentored in a supportive environment, with access to quality work and professional development opportunities.
• Flexible working arrangements.
• A fun, collaborative and high-performing team environment with regular social events, training days and team retreats.
• A competitive remuneration package, including equity pursuant to the Group’s ESS.
• An extra week’s leave, as part of our employee personal development program.
• Full-day birthday leave.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information.

For more information on Hamilton Locke, please visit https://hamiltonlocke.com.au/ or follow us on LinkedIn here.

Agency submissions

We do not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute as an introduction to the firm and we will not be liable for a fee.

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