Executive Assistant - 12 Month OpportunityHybrid

About Us

We’re known for being the country’s most popular rewards program with over 9 million active members. And through our extended network of partnerships with other nationally recognised brands, we make every day worth more for our members.

But, we're more than the card you carry around in your wallet or the app on your phone! With over 300 team members and growing. Staying true to our flexible working policy and people-centric culture, we ensure all our team members are set up to work remotely across Australia. We are outcomes-focused, and everything we do is aligned with our core values - Be United, Be Relevant, Be Passionate, Be Generous, and Doing the Right Thing.

Your Team

We've already built a pretty amazing team, but we're not looking for more of the same. Our day-to-day is made stronger when we surround ourselves with people who are different, like you.

Your Role

There is no typical working week at Flybuys. But here are some of the things you might be working on, day-to-day;

• Provide high-quality and proactive EA support to the The Chief People Officer (CPO), Chief Technology Officer (CTO) and Chief Partner Campaigns & Offers (CPCO). The configuration of the executives supported by this role may require changes, aligned with the requirements of Flybuys at any time. 
• Plan and maintain the diary for the CPO, CPCO & CTO, including booking travel, ensuring the CPO, CTO and CPCO attend all meetings well-prepared and set up for success 
• Flag and communicate with key stakeholders about important events, meetings and documents for pre-read 
• Managing, supporting and delivering awesome events for our people, including but not limited to the Monthly Tribe/Team days, Quarterly Team Days, All Hands and offsites. 
• Reconciling the monthly expense transaction reports with Flybuys Corporate Card expense receipts for the CPO, CPCO & CTO.  
• Reviewing and routing correspondence, drafting correspondence, drafting documents, monitoring and initiating telecommunications and collecting relevant information 
• Ad hoc project work when required 
• Producing documents and information by transcribing, formatting, inputting, editing, researching and transmitting data from multiple sources such as meetings, emails and conversations. 
• HR Administrative support for the CPO, CPCO & CTO and their leadership teams 
• Contributing towards our culture of service, performance and teamwork 
• Act with complete confidentiality and integrity at all times upholding the reputation of the Office of the CEO, through exemplary performance and executive decorum 
• Represent the Office of the CEO Team across the Wesfarmers & Coles EA community 
• Manage high-performing relationships with our suppliers and vendors 

Your Experience

• Excellent verbal and written communication skills 
• Strong analytical, organisational and project management skills 
• A high degree of multitasking and problem solving skills 
• Demonstrable experience handling confidential information 
• Develops and delivers practical solutions to problems 
• Maturity, resilience and the ability to work with minimal direction at times 
• Strong capability across the Microsoft 365 Product Suite and other applications including Slack, Monday.com etc 
• Positive attitude, proactive approach and willingness to help others  
• Corporate presentation and the confidence to liaise with all levels with our business 
• A drive and passion for continuous learning and innovation 
• A natural flair for to support teamwork and create team spirit 
• The ability to build strong relationships with stakeholders 
• Accountable for all their own actions – successful and opportunities for development 
• An Agile approach to problem solving when there is a quick-shift in business priorities 

Your Benefits

We offer our valued team members a stack of exclusive benefits! To name a few...

• Flybuysflex | work from anywhere, measured on outcomes
• Two well-being days per year!
• Volunteer leave
• Ongoing learning & development programs and opportunities
• My Coles and Wesfarmers team member discount card
• Be Well Programs – Mind/Body/Soul
• Quarterly All Team events
• Hybrid social events
• New starter kit merchandise 

Your Time to Fly

We value ways of working that work for everyone and use our different strengths to make us stronger. We work hard to make sure everyone’s voice is heard and respected equally, regardless of identity, background, position, ability or lifestyle.

It is a condition of employment that successful applicants undergo a National Police Check prior to commencing.