Office Coordinator

Esri Australia is the exclusive local distributor of Esri's world-leading Geographic Information System (GIS) software and a member of the world's largest group of ArcGIS specialists outside of the United States — the Boustead Geospatial Group.  

Our technology is shaping the way we work, live and play — today and into the future — creating the world we want to see.  

We are continuously evolving and looking for new ways to grow. That’s where you come in! 

About the Role

The Office Coordinator ensures efficient office operations by managing administrative tasks, coordinating events, and supporting staff and vendors, fostering a productive and engaging workplace.

We are open to consider candidates looking for either a full time permanent or a permanent part-time (4 days a week) model. This is an office-based role, in Brisbane city.

Your key accountabilities will include:

• Coordinate facilities management services, logistics and deliveries across all Australian locations.
• Manage relationships with vendors, service providers, and landlords, including the corporate travel agent.
• Organise office operations, control correspondences, design filing systems, review supply requisitions, and monitor clerical functions.
• Ensure office maintenance is performed by authorised contractors.
• Coordinate staff events including workshops, meetings and other Company-directed events across all Australian locations including ordering catering and beverages (including alcohol), setting up and packing down (including the Brisbane office annual staff event in July in Blenheim, QLD), sourcing entertainment, booking venues etc.
• Process invoices and requisitions as needed.
• Oversee work health and safety activities according to company policies.
• Assist with staff onboarding and offboarding processes.
• Perform ad hoc duties as required.

About You

We are seeking an enthusiastic individual who excels in administrative support and problem solving. The ideal candidate will have strong communication skills, proficiency in office software, and the ability to manage multiple tasks efficiently while maintaining a high level of accuracy and professionalism.

To be successful, you will need:

• Ability to engage and collaborate with all staff across the business and externally with suppliers.
• Excellent written and verbal communication skills.
• Ability to manage and adapt to changing priorities, and problem-solving skills.
• Solid administrative experience with meticulous attention to detail.
• Demonstrated initiative and commitment to exceptional client service.
• Proficiency in Microsoft Office suite.
• Flexibility to work outside standard hours on occasion and ability to travel nationally when needed. 
• You must hold full time permanent working rights in Australia.
• Attitude and behaviour aligned with Esri Australia’s core values.

Please note you will be required to provide a current and satisfactory AFP National Police Check certificate prior to commencing employment.

Why Esri Australia

At Esri Australia, we foster an inclusive, people-centric environment that values both professional excellence and personal well-being. Joining us, you will be provided with:

• Investment in your Growth: Access dedicated training and development programs, allowing you to continuously upskill and grow in your role.
• Career Advancement: We promote internal mobility, and provide clear pathways for career progression, empowering you to navigate and elevate your professional journey.
• Appreciation and Engagement: Enjoy a range of benefits, including Paid Parental Leave, Employee Reward Gateway, Salary Continuance Insurance, Referral Spotter Fees, Staff Awards, Engaging Events, and much more.
• Performance Recognition: Experience a financially rewarding Profit Share Bonus.

For further details or if you have any questions, please contact our Talent Acquisition team on 1300 635 196 or by mail at careers@esriaustralia.com.au.

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.

Please note that Esri Australia does not accept unsolicited resumes from recruiters or employment agencies.