INTERNAL ONLY - BRANCH MANAGEMENT COORDINATOR

Personnel Area: Brisbane Infrastructure

Branch: City Projects Office, Project Management

Salary Range: Band 5, $91,900 - $104,172 plus superannuation

(Remuneration stated is for the full-time positions)

Work type: Temporary Full-time

Duration: Up to 12 months (Extension/s thereafter but not guaranteed).

Our Business and Branch

Brisbane Infrastructure brings together Council's asset management, infrastructure planning, design, project management, construction, services, maintenance, and transport operations activities. City Projects Office delivers projects and programs through effective project ownership, management, and planning and design. Working in partnership with areas across Council and industry, our enthusiastic team provide world-class infrastructure that enhances Brisbane’s lifestyle for its residents. The Project Management branch in City Projects Office provides leadership and accountability in delivery. 

The Role

This is an exciting role suiting an enthusiastic and initiative-taking professional who will support the General Manager with the branch’s day-to-day operations, including diary and email management, review, and coordination of approvals/submissions on various high-level documentation and minute taking. This long-term opportunity suits an experienced and proactive customer service specialist, a collaborator who is eager to review and continually improve processes whilst working together to achieve strict timeframes in a seamless manner. As an effective communicator, you will build strong relationships both within CPO and throughout Council ensuring a smooth, accurate and timely process for key initiatives and projects. 

 To be successful you will have:  

• demonstrated ability to provide high level confidential administrative and business management support to senior management, with experience in handling complex and sensitive issues with priority
• advanced written and oral communication skills with the proven ability to prepare and produce business reports, correspondence, meeting agenda and minutes
• high level office management and organisational skills including the ability to manage and coordinate the activities of branch leaders, through effective task and time management 
• ability to establish and maintain effective office management systems and processes including document/file management systems 
•  ability to review and amend procurement submissions, provide advice, and work collaboratively with the Strategic Procurement Office and Executive General Managers office.

Benefits of working for Council include:   

• flexible working hours, and arrangements  
• free gym and wellness centre  
• end of trip facilities
• supportive employee assistance program
• award winning superannuation fund  
• generous leave provisions 
• collaborative team environment, with learning opportunities
• competitive salary

Benefits of working for Council: CLICK HERE 

How to apply:  After perusal of the attached position description, please click on the 'I’m interested' button to complete your online application. Upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position.

 *Eligibility for internal only roles includes external applicants who identify as Aboriginal and/or Torres Strait Islander and/or as a person living with a disability. Applicants from these groups are required to complete the diversity and inclusion questions on the application form to enable Council to determine eligibility.

This role may require a Criminal History Check. 

If you require more information: Please email Libby Watkins on libby.watkins@brisbane.qld.gov.au

 Please note that our Recruitment Centre will be closed from 21 December 2024 until 12 January 2025 and Libby will respond to your queries upon return to the office. 

People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.

Application Closing Date: Sunday 12^th January 2025 at 11:55pm 

Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion.

#LI-DNI