EXECUTIVE ASSISTANT TO CHAIR CIVIC CABINET COMMITTEE

Personnel Area: City Administration and Governance

Branch: Governance, Council and Committee Services

Salary Range: AUD: $91,334.17 to $106,577.36 per annum plus superannuation

(Remuneration stated is for the full-time positions)

Work type: Full-time

Duration: Fixed term contract until the next quadrennial election of April 2028 with the possibility of an extension.

Location: Brisbane Square Office (there is a requirement for full-time office attendance)

Our Business

Brisbane City Council is one of the largest local governments in the Asia-Pacific region and one of the biggest employers in Queensland. There are 26 Wards across Brisbane with a Councillor representing each Ward and their constituents. The Governance Council and Committee Services branch is responsible for providing administrative and policy support to Councillors to help achieve the best outcomes for the community. 

The Role

An opportunity exists for a dynamic, 'switched on', customer-focused Executive Assistant to provide direct support to a Brisbane City Council Civic Cabinet Chair and their Office.

As Executive Assistant this role will see you manage a complex diary, handle sensitive and confidential information, prepare and coordinate correspondence and documentation whilst providing a proactive high standard of administrative support to the Chair of the Committee. The successful applicant will have demonstrated experience in staying across all the necessary details, projects and agenda in the Chair’s office with the ability to summarise, escalate when necessary and brief key stakeholders when required.

Brisbane City Council has standing committees made up of and chaired by elected representatives. Each committee considers Council policy, provides advice to Council and delivers results for the people of Brisbane. This includes a wide range of areas such as infrastructure, public transport and the environment.

Key responsibilities include:

• managing diary requests and the Chair’s schedule
• processing incoming and outgoing correspondence within a digital environment
• highly developed communication, interpersonal and written communication skills, including proof-reading and copy writing
• highly developed computer literacy in Microsoft Office, including word processing, software presentation and ability to learn new software quickly
• ability to liaise and negotiate with internal and external stakeholders
• good understanding of social media platforms and content creation
• highly developed problem-solving skills and strong attention to detail
• excellent prioritisation, time management and organisational skills
• providing a high standard of administrative support and assistance.

Highly desirable skills include:

• good understanding of social media platforms and content creation
• drafting, publishing and scheduling social media posts

You can make this role a success by having a positive attitude. Your willingness and enthusiasm to get the job done, will contribute to the overall effective operation of the Civic Cabinet Chair Office running as smoothly and efficiently as possible.

Benefits of working for Council include:

• free gym and wellness centre
• award winning superannuation fund
• generous leave provisions
• competitive salary. 

Benefits of working for Council: CLICK HERE

How to apply:  Click on the 'I’m interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position.

This role will require a Criminal History Check.

For more information: Please call Dim Amarandos on 07 3178 5894 or contact via email: dimitrios.amarandos@brisbane.qld.gov.au

People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.

Application Closing Date: Friday 15th November 2024 at 11.55PM AEST

Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion.