INTERNAL ONLY - EXECUTIVE SUPPORT OFFICER

Personnel Area: City Administration and Governance

Branch: Lord Mayor Administration and Engagement

Salary Range: Band 5 $91,900.00 – $104,172.00

(Remuneration stated is for the full-time positions)

Work type: Temporary Full-time

Duration: Up to 6 months

Location: Brisbane City Hall

Our Business

One of six divisions in Council, City Administration and Governance plays an important role providing support to the Lord Mayor and Councillors, the Chief Executive Officer and every Council program. In particular, we provide trusted advice to ensure Council’s business is delivered through the provision of effective governance.

Our Branch

Working in the Lord Mayor’s Administration and Engagement Office is an exciting opportunity where no two days will ever be the same. Providing a range of administrative and specialised services, the Lord Mayor’s Administration and Engagement branch comprises of the Correspondence Unit, Protocol and Civic Events, the Executive Support Unit, and the Secretariat for the Lord Mayor’s Charitable Trust. Each area play a critical role in creating and supporting engagement opportunities for the Lord Mayor with the residents of Brisbane. The Executive Support Unit provides high level administrative and operational support to the General Manager, the Branch, the Lord Mayor’s Office, the Lord Mayor’s Charitable Trust and its key stakeholders.

The Role

The Executive Support Officer provides confidential, professional, high quality administrative and operational support to the Lord Mayor’s Administration and Engagement Branch. This is a fast-paced environment where you will be managing complex competing priorities such as our annual grants program, major fundraising events, liaising with external organisations and reporting activities.

This is an incredible opportunity to utilise your skillset in supporting a Council function that directly provides support to the Lord Mayor and the wider Brisbane community.

Key tasks of the Executive Support Officer include:

• providing high level administrative and professional support and assistance to the General Manager, Lord Mayor Administration and Engagement Office
• work in a high pressure, fast paced work environment dealing with a wide range of tasks and projects with the ability to quickly address matters as they arise and translate solutions into simplified, customer focussed outcomes
• providing high quality communication and customer service support to a wide range of internal and external customers in a timely manner

To be successful you will have:

• demonstrated ability and proven experience working in a high pressure fast paced work environment dealing with confidential and sensitive information
• strong governance experience including ability to work with and prepare papers for a board or similar
• strong success in developing and maintaining collaborative relationships, including effective interpersonal and communication skills
• experience in project management and demonstrated experience in delivering competing projects on time
• proven success in achieving competing deadlines while maintaining the highest level of attention to detail and quality
• demonstrated experience in utilising database software with the ability to update and maintain accurate information

Benefits of working for Council include:

• flexible working hours, and flexible arrangements
• free gym and wellness centre
• award winning superannuation fund
• generous leave provisions
• competitive salary. 

Benefits of working for Council: CLICK HERE

How to apply:  Click on the 'I’m interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position.

This role will require a Criminal History Check.

Eligibility for internal only roles includes external applicants who identify as Aboriginal and/or Torres Strait Islander and/or as a person living with a disability. Applicants from these groups are required to complete the diversity and inclusion questions on the application form to enable Council to determine eligibility.

For more information: Please call Dim Amarandos on 07 3178 5894 or via dimitrios.amarandos@brisbane.qld.gov.au

People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.

Application Closing Date: 14^th February 2025 at 11:55pm AEST

Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion.

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