PERSONAL ASSISTANT TO GENERAL MANAGER

Personnel Area: City Planning and Sustainability

Branch: 2032 Host City, Global Relations and Economic Partnerships

Salary Range: (BAND 4) $82,995 to $89,095 per annum + super

(Remuneration stated is for full-time positions)

Work type: Temporary full-time

Duration: Up to one year

Location: Brisbane City Hall

Our Business – City Planning and Sustainability

Our people are in a unique position to help Brisbane to be an extraordinary city – one that is liveable, vibrant, prosperous, connected, green and sustainable. Working in close collaboration, the 5 branches of City Planning and Sustainability division are driving bold, strategic and operational plans to deliver on Brisbane Vision 2031 and shape Brisbane into a city that residents will be proud to call home, foster an economy where businesses thrive, and designing a world-class destination for the Brisbane 2032 Olympic and Paralympic Games and beyond.

Our Branch – 2032 Host City, Global Relations and Economic Partnerships (2032HCGREP)

The Global Relations team provide leadership, guidance and support for all international activities involving or undertaken on behalf of Brisbane City Council. We ensure Brisbane maximises, coordinates, and strategically drives the international opportunities available to the City of Brisbane.     

The 2032 Host City team collaborates across the organisation to plan and prepare for the Brisbane 2032 Olympic and Paralympic Games. We support the Lord Mayor and Chief Executive Officer in their leadership roles, work closely with internal and external stakeholders, Games Delivery Partners, and international organisations to optimise planning and delivery, ensuring the best possible outcomes for Brisbane.

The Economic Development team focuses on enhancing Brisbane’s capacity for long-term economic growth. We coordinate and implement projects designed to attract industry, investment, jobs and visitors.

As we continue to drive the city's development, significant internal growth opportunities are available within the Branch. These roles offer the chance to lead and execute initiatives that strengthen Brisbane's position as a premier global economic hub.

The Role

As Personal Assistant to the General Manager 2032HCGREP, you will play a pivotal role in managing a dynamic and complex diary, handling sensitive and confidential information with discretion, and preparing and coordinating high-level correspondence and documentation. You will provide proactive, exceptional administrative support to the General Manager 2032HCGREP and broader branch including, International Relations & Multicultural Affairs, Economic Development and 2032 Brisbane Host City and Strategic Partnerships.

As part of this role, you will be instrumental in supporting a range of high-profile programs, including but not limited to, Host City initiatives for the 2032 Brisbane Olympic and Paralympic Games, Sister City and key global region related activities, business missions and delegations, Mayoral visits, the award-winning Asia Pacific Cities Summit and Mayors’ Forum (APCS) as well as multicultural initiatives and events and Economic Development programs that strengthen Brisbane’s economy.

To be successful you will have:

• demonstrated experience supporting senior management, including managing complex diaries and handling sensitive, confidential information
• exceptional problem-solving and critical thinking skills, with the ability to navigate complex situations and provide solutions
• strong communication skills, both written and verbal, with the ability to liaise with high-level stakeholders and foster relationships with ease
• proficient in diary and email management, ensuring efficient scheduling and prioritisation
• ability to work autonomously with minimal supervision, while maintaining a high attention to detail
• a natural connector, able to build rapport and provide high-quality customer service
• strong organisational and time management skills, with the ability to handle multiple tasks and prioritise effectively.

The ideal candidate will operate with confidence, be agile and have the initiative to proactively plan ahead.

Proficiency in a language other than English from a key global region and knowledge of Microsoft Office Suite, Calendar and Scheduling software, project management tools, Customer Relationship Management (CRM) Software are desirable, but not mandatory.

Benefits of working for Council include:

• flexible working hours, and flexible arrangements
• free gym and wellness centre
• award winning superannuation fund
• generous leave provisions
• competitive salary. 

Benefits of working for Council: CLICK HERE

How to apply:  Click on the 'I’m interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position.

This role will require a Criminal History Check.

For more information: Please call Satty Rai on 07 3178 8253

People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.

Application Closing Date: Sunday 9 March 2025 at 11:59pm AEST

Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion.