Ward Clerk - Permanent Part Time 0.50EFT

Why Choose Beechworth:

Nestled in the heart of Victoria’s picturesque North East, Beechworth is a charming and vibrant town known for its historical significance, welcoming community, and breathtaking natural landscapes. Here, you’ll enjoy a work-life balance that city life simply cannot offer — with gourmet food and wine experiences, outdoor adventure opportunities, and a supportive, close-knit community.

What We Offer:

• A Supportive and inclusive workplace culture.
• Competitive salary in accordance with the Health & Allied Services, Managers and Administrative Workers (VPS) (Single Interest Employers) Enterprise Agreement 2021-2025.
• Full Salary packaging benefits available
• Employee Assistance Program (EAP)
• Flexible working arrangements
• Staff wellbeing program, including Fitness Passport Program

About the Role:

The Ward Clerk role will contribute to providing appropriate, timely and accurate clerical support to the Nurse Unit Manager and the Aged Care team.

Conduct primary administrative duties, such as assisting managing supply levels of the unit and organising unit stock orders, maintenance of clinical care folders.

General daily administration duties, working alongside care staff and under the direction of NUM.

Facilitate ad hoc enquiries from families, external contractors, and other internal and external clientele, in person or over the phone.

Management of unit’s medical records, including filing, archiving, retrieval and compiling of patient records to and from Medical Records, as requested.

Actively engage in document control in the unit ensuring correct and current forms are used by staff

Assist in organising transportation or referral requests from the unit staff in a professional manner.

Participates and record minutes in unit and committee meetings relevant to the role, as requested by the NUM.

About You:

• Demonstrated prior experience in office administration and customer service.
• Have a high level of customer service presentation and awareness when communicating with patients, residents and related parties.
• Demonstrated experience in medical administration including an understanding of medical terminology (preferred).
• Sound understanding of maintaining confidentiality in all areas of work.
• Ability to work in a high volume, fast-paced environment.
• Excellent written and oral communication skills with a strong attention to detail.
• Demonstrated high level of computer literacy.
• Ability to work in a team environment.
• Experience in a rural or regional healthcare setting.

Employment conditions and remuneration are as prescribed in the relevant award (dependent upon qualification) and current Enterprise Agreement.

Beechworth Health Service (BHS) is committed to a diverse and inclusive workforce and follows Equal Employment Opportunity Principles. We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI+ community and people with disability. 

BHS is committed to its child safety and wellbeing obligations as defined under the Commission for Children and Young peoples’ standards (2021) and associated legislation (Child Wellbeing and Safety act 2005). BHS will affirm and uphold the Commission’s Child Safe Standards, and will promote a zero tolerance for child abuse.

BHS is committed to meeting its obligations under the Aged Care Quality and Safety Commission and NDIS Commission to support the workforce to provide the care and services that upholds the relevant codes of conduct.

Please note: All Health Workers are required to have current Influenza vaccination. A copy of your vaccination status is required upon application.

For further information please contact Elizabeth Ibrom on 03 5728 0200.

Related documents – All applicants are required to complete the Employment Statutory Declaration and submit with their application. 

Applications Close: 26th April 2025