Project Administrator

ACOR is a national, employee-owned engineering consulting firm, offering a full range of specialist engineering services across multiple sectors. We have a proven track record for the successful delivery of large-scale multi-discipline projects, as well as smaller niche assignments. Our client's needs are at the core of everything we do – their success is our success.

We are proud of our workplace culture, and we reward and recognise our people who best represent our company values of excellence, passion, caring, integrity, collaboration and courage

As a Project Administrator, you will support a select group of engineering disciplines with the administrative delivery of their projects/processes and play a key role in the smooth functioning of the group of disciplines under the direction of the Discipline Captain.

The ideal candidate will thrive in this dynamic role, being able to deliver for the disciplines whilst having touch points with the office administration team. They ideally have similar experience in an engineering or professional consultancy and pride themselves on exceptional ingenuity, organisation, prioritisation, and communication skills

Day to day tasks include but are not limited to:

Project Administration

• Project/Proposal setup including collating, maintaining and utilising existing library of information pertinent to efficient project/proposal setup
• Assisting in the efficient implementation of the QA forms during project setup
• Distribute and action monthly reporting, invoices, supplier invoice approval and allocation including required supporting documentation
• Action and maintain monthly forecasting and other useful reports such as go/no gos
• Assisting with scheduling and organising meetings
• Managing daily administrative functions for assigned disciplines such as typing and formatting documents/reports/returnable schedules/meeting minutes
• Collation and organising of marketing material for resource library, including CV maintenance.
• Create reports which highlight where project profitability may be an issue; and alert relevant discipline leaders
• Marking up of changes to contracts.
• Management and Implementation of some discipline specific tasks as can be handled, such as preparation of geotechnical briefs or organising pressure/flow tests.

Office Administration

• Managing daily office administrative tasks
• Coordination of office OHS and QA standards
• Answering incoming calls
• Coordination of Internal and External visitors
• Coordination of IT Supplies for existing and new staff
• Assisting the Office Manager with new staff inductions
• Management of Office Supplies
• Coordination of team events
• Collaborating with the Area Leader/Office Manager for various tasks

 Skills and experience

• Demonstrated success in a similar role
• Prior experience within engineering, construction, or professional services will be highly regarded
• High level organisational, coordination and prioritisation skills 
• Exceptional communication skills with a commitment to delivering a high quality “internal” customer experience.
• A strong working knowledge with business and project Management software packages 
• Excellent computer skills, including Microsoft Office suite 
• Proofreading and editing experience
• Knowledge of project management, flowcharts, technical documentation, etc. desirable
• Experience in Procore/Aconex document management systems or similar desirable

ACOR is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants must have Australian citizenship with eligibility for baseline clearance

ACOR will not accept unsolicited resumes from recruitment agencies.