Title: Administrative Assistant III
Location: Temecula, California
Duration: 12 Month Assignment
Types of tasks:
- Managing for 3 directors
- Scheduling (calendar, travel arrangements, sending meeting planners, cross-site coordination, 1:1’s)
- Training verification for the teams(Reminders to complete training, 1-2 weekly checks, Ensuring no late training)
- Training system administrator
- Org chart updates, compilation – send on for archiving
- Sharing emails with the team – local site events, retirements, affinity group announcements
- Expense reports (Submit, receipt follow up)
- Standing 1:1’s
- Delegation forms and coordinating signatures
- Ordering: Purchase Orders , Staples/supplies
Roles & responsibilities
1. Provide administrative support for 3 Directors AND their respective organizations - (1 Quality Director & 1 R&D Director & 1 Engineer Director, as well as support for their respective organizations – managers, engineers, lab techs, etc.)
2. The training functions and reminders are associated with the Sum Total/LMS Training System, as a Site Administrator to handle FSA’s, assigning/removing training; running reports; etc. This role requires training with the Sum Total Training Group prior to obtaining access to the Sum Total System as a Site Administrator.
3. XIAM access to order and process PO’s, requires XIAM training with XIAM Administrator prior to obtaining access to the XIAM system
4. Plan, execute and process payments as needed for department luncheons and/or special events (R&D Recognition Dinner; End of Year Celebration ;Employee Giving Goal Luncheon, etc.)
5. Onboarding new hires (process move form for cubicle/phone; ordering laptops, etc.)
6. Order/ensure delivery of anniversary service recognition plaques/awards from local vendor.
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.
Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.