Human Resources Assistant

Title: Human Resources Assistant

Location: Scarborough, Maine

Duration: 6+ Months

Job Duties:

• Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and/or processing invoices/contracts.
• Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings.
• Maintain HR project records and employee files, recommending and/or revising file maintenance systems and procedures.
• Will work in close coordination with the Executive Assistant to coordinate team member events.
• Administer, track, and report on small projects within the HR department including, but not limited to, data analytics, preparation of communications, and drafting or editing of Human Resources policies and guidelines.
• Develop and deliver progress reports, proposals, requirements and presentations for on-going projects.
• Coordinate with the Human Resource Business Partners on employee onboarding.
• Assist with Orientation process to included coordination of employee acknowledgment paperwork.
• Conduct research for HR related tasks and initiatives.
• Administers the employee engagement and recognition portal and processes.
• Other duties as assigned by the Senior Director of Human Resources.
• Organizes meetings, conferences and other events.
• Performs customer service functions by answering employee inquiries and/or directing employees to appropriate HR team member.

Requirements:

• Experience with MS Office.
• Excellent organizational, prioritizing, multi-tasking, and time management skills.
• Ability to work independently as well as with a team.
• Strong interpersonal communication skills.
• Ability to maintain and demonstrate a high level of confidentiality.
• 1-2 years' experience in a HR department, knowledge of HR practices.

Skills:

• Initiative- the ability to work independently; the ability to identify and take HR lead in areas when observed or when needed.
• Strong communication skills - written and verbal. Ability to communicate effectively with all levels of staff and management. Must be able to communicate both verbally and in writing.
• Must be able to follow instructions verbally and written by management.
• Ability to multi-task in fast-paced environment while maintaining accuracy and quality of work product.
• Strong attention to detail and due dates required.
• Prior experience working in human resources required. Willing to provide mentorship to the right candidate.

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.