Administrative Assistant

Title: Administrative Assistant

Location: Lake Forest IL

Duration: 6+ months

Responsibilities :

• Review and process sales contracts and amendments.
• Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals.
• Responsible for routing contracts for signature based on pre-determined signature authority tiers.
• Responsible for reviewing, summarizing, and logging contract information into company’s CRM system Save, organize and maintain accurate files, notes and data in electronic files and trackers.
• Perform CRM and log maintenance on an ongoing basis to insure accurate reporting.
• Utilize data from the company’s CRM system to generate reports, analyze data, and track contracting statuses.
• Support internal auditing and monitoring efforts
• Analyse contract and pricing discrepancies and correct, resolve and document findings
• Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
• Respond to requests for end-user pricing eligibility and contract eligibility
• Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
• Participate in and prepare for contracting & pricing policy meetings
• Develop and continuously update departmental SOPs (Standard Operating Procedures)
• Demonstrate understanding of the business structure, processes and policies
• Perform closing activities as needed
• Meet deadlines and update clients with status
• Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices.
• Perform other duties & projects as assigned.
• Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.

Minimum Qualifications

• Requires a bachelor’s degree in a business-related discipline.
• Minimum intermediate Word and Excel experience a must.
• Minimum of 1-year relevant experience in commercial sales contracting and pricing

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.